Office
Center Update Information
01/01/23
Payroll
This update also includes the new Federal tax
table changes for the tax year 2023. New reports in
Accounts Receivables.
10/21/21
Windows 11 Support
This update also includes the new Federal tax
table changes for the tax year 2021. Numerous
new reports in Receivables.
12/27/18
Payroll
This update includes the new Federal tax
table changes for the tax year 2019. Tested under
Windows 2019 and 2016 Server. eService feature update
to streamline and increase the speed of the transmission of
transactions.
01/12/18
Payroll
This update includes the new Federal tax
table changes for the tax year 2018.
01/02/18
Payroll
This update includes all new state tax table
changes for the tax year 2018. As of January
2nd, 2018 their is no circular E available from the IRS for
2018 federal withholdings. The IRS recommends that you
continue to withhold federal taxes at 2017 rates until they
release the new rates. According to the IRS website, a
federal tax table withholding change is supposed to change
on February 1st when new federal rates are supposed to take
effect. Anyone who orders the 2018 state tax
table updates prior to the release of the new circular e
will be notified when the new federal rates are available,
and there will be no additional charge for that federal
update.
10/12/17
Accounts Receivables
Improvements to the FACTS export routine
to simplify the export of parent tuition amounts to the
FACTS payment processing system.
01/07/17Payroll
The new federal and state tax table
changes for the tax year 2017 are included in this update. The new
W-2 changes for 2016 are also included in this update.
01/05/16
Office 2016 Integration
& ePay Processing
Office Center is now integrated with
Microsoft Office 2016 so that you can send quick emails to a
parent or groups of parents from within Office Center.
Includes new tax tables and food program reimbursement rate
updates for 2016. We've also updated our ePay features
so that you can process parent payments electronically
through Office Center. For more information about ePay, give
us a call at (800) 729-4445, or emails us at
support@etwebsite.com.
09/19/14
Outlook Integration
Office Center is now integrated with
Microsoft Outlook so that you can send quick emails to a
parent or groups of parents from within Office Center.
Includes new tax tables and food program reimbursement rate
updates for 2014
09/25/13
Windows 7&8 - Full 64
Bit Operating System Support
Office Center is now fully compatible with
all the new Windows 8, Windows 7, 64 bit and 32 bit operating systems
and it has been upgraded to include full support for all 64
bit Windows and Windows 2008 Server operating systems.
The new version of Office Center is fully compatible with 32
bit Windows XP operating systems as well as older operating
systems. It is specifically designed to run in a mixed
operating system environment where some network users may be
running newer 64 bit operating systems while other users on
the network may be running older 32 bit operating systems.
Office Center has been upgraded with all new internal
database management and memory management libraries that are
based upon the very efficient and highly portable "C"
programming language. This supercharged upgrade to
Office Center typically runs 2 to 5 times faster than
previous versions on the exact same hardware.
These advanced new libraries also provide full mousewheel
support on print preview windows, ledger cards, timecards
and other types of scrollable lists. New drop-in
features allow for on the spot billing for drop-in clients
using advanced program billing methods. New drop down
directory selection features have been added to the backup
and restore routines to make it easy to select from
different flash drives and backup devices.
03/10/09
Payroll
The new federal and state tax table
changes for the tax stimulus program of 2009 are included in this update. The new
W-2 changes for 2009 are also included in this update.
07/03/08
Accounts Receivable
We've improved the reporting capabilities
of Office Center by allowing each user to save the sort and
filter settings for different reports on a per report and
per user basis. This means that each user of Office
Center may select their own favorite sort and filter
settings for each report and those sort and filter options
will always be used as the default for that report and for
that user. Each report that displays the selection
options screen can have it's own unique sort and filter
options. Each user can have their own unique sort and
filter settings too, so that different individuals can
customize the report options to their own tastes. On
the selection options screen you will now find a new button
that says "Save". If you wish to set a new filter
and/or sort option for that report, simply set the options
as you want them and press "SAVE" before picking OK to run
the report. The next time you run that report, your
personal sort and filter settings and preferences will be
displayed automatically.
06/27/08
Accounts Receivable
New key date tracking features and reports
have been added to Office Center. These changes
effectively double the number of immunizations that can be
tracked in Office Center and provides a new tab full of key
dates that can be assigned and tracked on a per child basis.
There are a number of new key date tracking reports under
the database reporting options.
02/28/08
Microsoft Vista
This update includes a new installer so
that we can better support our Windows Vista clients and so
that we can begin to include our .NET enhancements to Office
Center. There are new eService backup transfer
components in this update to help us better serve our
clients.
Accounts Receivable
The email fields, and second and third
timeclock billing methods are now accessible via the user
defined reports.
12/25/07
Corporate Multisite
Their are new email and additional fields
added to the Corporate Multisite package which can be
selected on user defined reports.
Payroll
The new federal and state tax table
changes for 2008 are included in this update. The new
W-2 changes for 2007 are also included in this update.
10/15/07
Accounts Receivable
The selection option screen now includes a
"Print" button to allow you to easily print a list of your
clients or children from the "Select Some From A List"
screen of Office Center.
07/10/07
General
Enhancements for Mixed Network Environments.
This update includes a number of
enhancements to the networking features of Office Center to
more easily facilitate a mixed network environment of
Windows Vista and Windows XP/2000 machines.
Accounts Receivable
The marketing tab of Accounts Receivable
now tracks separate email addresses for both parents.
Food Program
The new CACFP eligibility guidelines are
included in this update.
03/02/07
Microsoft Vista
This update is primarily geared at
providing full Microsoft Vista support in Office Center.
Previous versions of Office Center would not restore data
properly on Microsoft Vista from a previous backup.
The update include new restore routines for our backup and
restore routines and for our corporate multisite
communication routines. Office Center is now fully
Windows Vista compatible.
Payroll
This update includes minor changes to
employee timcards to provide total times in hours and
minutes as well as to showing their total times in hours and
decimal hours.
1/02/07
Payroll
This update includes minor changes to
W-2's to allow for multiple #12 withholding categories and
includes the new state and local tax tables for 2007.
08/03/06
Timeclock
We've added advanced timeclock billing
methods and changed time editing features in timeclock to
allow the user to edit all the times for a day on a singe
screen. The user can also fill it the daily
times for a day from a child's normal schedule or from one
of the predefined schedules.
Networking and XP Enhancements
All temporary print files are now saved to
a temp directory within the OC directory so that Office
Center users do not need to be logged into an XP computer as
a system administrators of the computer, and/or they do not
need to have shared access to the c:/windows/temp folder on
the computer hard disk. This should simplify network
setup under Windows XP. New memory
enhancement features have been added to this update to help
facilitate our migration to the C# environment and to
prepare for a number of new features that will be coming in
future updates of Office Center. These should lead to
speed improvements, particularly in some networking
environments.
12/05/05
Accounts Receivable
We've added new advanced program billing
methods to Accounts Receivables. These new program
billing methods allow us to assign all pre-billing charges,
timeclock fees, timeclock adjustments, as well as
family and group discounts to a child's program.
Simply by selecting a child's program on the primary
enrollment form, Office Center will now be able to
bill all charges related to this family *WITHOUT* setting up
any other billing screens. In other words, just
by filling out the first enrollment form, Office Center will
be able to do all billing related to that family
automatically. One screen does everything.
Payroll
This update includes minor changes to
W-2's to allow for multiple #12 withholding categories and
includes the new state and local tax tables for 2006.
Corporate Multisite
We've added a whole new set of reports and
features to the corporate Multisite. We've added
new corporate reports for the attendance package allowing us
to count half days, full days and quarter days from multiple
centers and on multiple contracts at multiple centers.
01/26/05
Food Program
We've added a new Enrollment Roster report
under the Food Program reports so you can list all
participating food program children, their respective
categories (free/reduced/ect), enrollment and withdraw
dates, and extra fields.
Payroll
This update includes minor changes to
W-2's to allow for multiple #12 withholding categories and
includes the new state and local tax tables for 2005.
Standard Multisite
We've added the ability to transfer
families from one location to another to the standard
version of our multisite package. You'll find
these new transfer features under the FILE menu once you
enter Accounts Receivable.
10/14/04
Attendance Package!
Office Center now sports a new module for
our users here in California, and anyone that needs to keep
track of attendance records for ANY state.
Office Center now keeps track of attendance, reports excused
and unexcused absences, and can compute quarter day, half
day, three quarter day, full day and full day plus
calculations based on the child's schedule *AND/OR* their
attendance records if you are using our Timeclock package.
Office Center now prints 801-a and 9400 information at both
the site level *AND* at the corporate level as a COMBINED
total by region and even broken down by contract. This
is a VERY sophisticated attendance package that is designed
to produce attendance reports for the State of California,
or any other state where calculations by time are required.
Please contact us at (800) 729-4445 for further details.
We will be updating our website shortly.
Corporate Multisite
We've added a whole new set of
communication tools to our corporate multisite module that
allow the corporate office to centrally manage all
accounting and billing information and transmit this back to
the sites, while collecting new family information from the
sites. This way the central office can control all
aspects of accounting at the individual locations from a
central or regional level. We've also improved the
communication processes in general, making it possible to
transfer information between the corporate office, regional
offices and individual centers with the push of a button, or
even automatically while you're sleeping! We've also
integrated it with our new attendance package, making it
simple to total state or agency attendance by contract
and/or by region. If you are managing multiple
locations and haven't looked at our Corporate Multisite
Package recently, give us a call. We think you'll be
VERY impressed.
Accounts Receivable
We've added a new enrollment report under
the database reports->Total Enrollment Reports->Count
Children By Group. You can sort this report a variety
of ways to count your children by classroom or program or
track codes or bus runs, etc, and get all the groups listed
and totaled on a single page. We've also added
new mailing label options.
Timeclock
We've added timing options to allow the
timeclock software to better communicate with older keypads
on NEW, high speed computers.
Food Program
We've added a new claim for reimbursement
report under the Food Program reports so you can combine
snacks or get the full detail for each snack individually.
Stay tuned, there are major changes to food program that
will be released very shortly.
03/05/04
eServices Updates
We've updated our eServices update process
to save the last update on your system so it can be
reinstalled again if necessary. We have also added a number
of new communication routines to allow us to set up
timeclock billing methods via the internet along with a host
of other internal changes to the eServices communication
processes.
Timeclock
We have modified the student/teacher ratio
report, adding classroom capacity and the utilization
percentage to this report.
11/19/03
User Security
When assigning access rights for
Office Center
users, you can now create user access groups. To
define access groups, go up to the menu and select
Options->Access Groups from the
Office
Center user file.
You can then select a predefined set of access privileges
rights for an individual user just by assigning them an
access group. That way you don't need to go through
each tab on each new user you add. You can simply
select a predefined access group, and all the security
settings for that access group are assigned to that user.
There is also a new user report in the user drawer which
prints a list of
Office
Center users, their
status, access group and the last time that user logged on.
Accounts Receivable
We've added a new balance report under the
accounting reports->balances reports. It's called a
Full Balance report (Detailed). Try it. We think
you'll like it.
11/01/03
eServices
Emerging Technologies is pleased to offer
a new whole level of service and support for our internet
connected customers called "eServices". These internet
enabled features will allow
Office
Center to electronically
transmit your backup data to our secure server and Emerging
Technologies will ARCHIVE your data for you, remotely and
securely. You'll enjoy the peace of mind knowing that
your data can be recovered in any disaster scenario.
In addition, eServices will keep your
Office
Center
products updated electronically and automatically.
Call us today for details at (800) 729-4445, or contact us
at stacey@etwebsite.com
for more information about these exciting new services.
Direct
Integration With Microsoft Excel
If you own Microsoft Excel, you can now
export any of the previewed reports to an Excel file.
When on the preview screen, just press the Microsoft Excel
icon on the taskbar. This will open up a Microsoft
Excel document in a new window with the columns defined as
you see them on the previewed report. You can then
save the document in any format you prefer. You can
now create documents of your own design and export them
directly into Microsoft Excel at the touch of a button!
New Backup Options
The backup and restore routines of Office
Center have been upgraded and improved to work directly with
other backup devices such as zip disks and USB drives and
facilitates scheduled backups over a network. You can
now specify a backup path to use when making backups and are
no longer limited to a floppy disk as the ONLY backup
location. You can also use Microsoft scheduler to
backup your data files at a time of your choosing.
Corporate Multisite
Office
Center can now communicate
with any FTP server on the internet, or a wide area network,
as a central data tie point for the Corporate Multisite
package. These enhancements completely eliminate the
need to install a dedicated server in your corporate office
or your district or regional offices.
Office
Center
can now link directly to an FTP server provided by your web
hosting service or any FTP hosting service. If you
prefer, you may enroll in our eServices program and Emerging
Technologies will provide your organization with FTP
services on our high speed (T1 Line speed) FTP servers.
As part of the FTP hosting package, we will also provide
offsite data storage for your corporation, and provide your
individual centers and regional offices with all the latest
updates automatically. New updates will automatically
be distributed and installed at your centers as they
transmit their data. Improvements to
Office Center
now make it possible to schedule automated communication
events from individual sites to occur through Microsoft's
scheduler at any specified interval. Regional
directors and district offices can also have their own copy
of the Corporate Multisite on their computer allowing them
to collect the data for their individual schools.
Their regional data can be updated automatically through the
Microsoft scheduler as well. In short, we now offer
the most comprehensive, easiest to manage, corporate
solution for the childcare market today and we've made it
EASY to manage many centers from any desk, or any laptop
computer! If you manage more than one location, the
Corporate Multisite package makes this process simple, easy
and elegant! Call us today for a free working
demonstration and see how easy it is for anyone to manage
multiple centers from any location. You'll simply be
amazed at what's available today for corporate childcare!
10/10/03
Letter Merging Enhancements
Office
Center now directly
integrates with other common word processors, including
Microsoft Word when EXPORTING merged letters. You
will still need to create and edit the letters templates
in Microsoft Wordpad, but you can now specify a
different "output" word processor to use when displaying a
merged letter. This will enable
Office Center
to produce more sophisticated merge documents and also
enable the use of a state of the art spellchecker, grammar
checker and thesaurus in the more sophisticated word
processors. You can select a different export word
processor from the main menu under System Settings->General
System Settings. This will allow you to use Microsoft
Office (Word) or any other word processor as the export
editor of choice after the merging process has taken place.
Timeclock
We've added the ability to include billing
cycles in the drop off billing features so you can now bill
agencies and credit parent accounts all in one operation.
Call us for specific instructions on how to use these new
billing features.
Corporate Multisite
We've added new auditing and accounting
reports to our corporate Multisite module. You'll find
these new reports under the accounting reports of the
Corporate Multisite reports.
06/02/03
Payroll
New payroll tax tables reflecting the May
28th 2003 tax changes are included in this
update. Employers should use these new tables as soon
as they can work them into their payroll systems, but not
later than July 1, 2003. By the third week of June,
employers can expect to find in the mail a printed copy of
Publication 15-T containing all the tables. The new
law extended the 10 percent rate to cover the first $7,000
of taxable income for single persons, $14,000 for married
couples. It also lowered the tax rates above 15 percent to
25, 28, 33 and 35 percent. This is a drop of two
percentage points for each rate except the top one, which
went down 3.6 points. The new law also raised the
standard deduction for married couples to $9,500 and
extended their 15 percent tax rate to $56,800 of taxable
income. Each figure is double the number for single
taxpayers. The changes reduce the "marriage penalty" -
the difference between the tax couples pay and the amount
they would have paid as two single persons.
05/30/03
Letter Merging
Office
Center now directly integrates with
Microsoft Wordpad, allowing you to create all kinds of
custom forms and letters and automatically merge information
from the
Office Center
program. You can send a single letter to one family,
or letters to many families, vendors, employees or centers
at once. Wordpad is included with all versions of
windows from Windows 95 up to and including Windows XP.
No additional word processor is required to enjoy the
benefits of these powerful letter merging features.
Accounts Receivables
If you are using the beginning and ending
dates on the families billing schedules, you can now run a
regular billing forecast for a specific date. When you
run a billing cycle forecast or a forecast by customer, the
program will now ask you for a specific date and default to
today's date. You can also set a future or past date
if you prefer.
Office
Center will determine if
this date falls within the date range you've specified on
each family's billing item.
05/08/03
Food Program
We are very pleased to announce the
introduction of our Food Program module. This update
includes our head counting features, automatic computation
of CACFP eligibility by income and family size, and a host
of reports to produce month end meal reimbursement reports.
Food program directly integrates with the accounts
receivable and timeclock modules. You can schedule
children's meals for the month based upon children's
schedules automatically. You can adjust daily meal
totals by timeclock attendance at the end of the day in just
seconds! See at a glance the number of meals served to
each child in any month. Best of all, it's VERY
easy to use.
04/11/03
Corporate Multisite
We added new FTP communication routines
for passive ftp servers. We've also modified the
transfer routines to move accounts between sites in the
corporate multisite module to include new fields added to
the system since these routines were first written.
You will want to reindex the databases of each site after
installing this update to take advantage of these
enhancements. To reindex a site's data set,
select that site from the multisite module, return the main
menu, and go to the help menu, select technical support and
select "repair all databases". You'll want to repeat
that process for each of your sites.
Accounts Receivable
You can now review historical enrollment
totals if you have been using the enrollment and withdraw
dates properly in
Office Center
without using our timeclock module. You'll find a new
report under the database reports called the Historical
Enrollment Report (Print->Database Reports->Historical
Enrollment Report). This report will allow you to look
at your active enrollment between a specified date range.
Just enter the date range you wish to review in the
enrollment dates. If you wish to see active enrollment
on a single specific date, just enter that same date in both
enrollment date fields.
Timeclock
If you are using the "smart keypad"
hardware option for timeclock, parents can now check in
additional siblings without first clocking out the first
child that was checked in. The Timeclock program can
now print check in receipts as well as check out receipts as
parents clock in and out. You can choose these
features under the System Settings->General System settings
options in Timeclock. We've added a new report under
the timeclock attendance reports called the "daily attended
hours summary". This report will tell you how many
children you had at each 15 minute period of the day for any
day you wish to review.
01/30/03
General Enhancements
Additional memory management routines have
been added to improve
Office
Center's performance under
Windows XP and Windows 2000. The Timeclock program has
also been updated with these same enhancements.
Accounts Receivable Enhancements
An additional export routine has been
added to export a full Charge/Credit Summary to a file.
We've also added a new report under the accounting reports
to print out your "Current Fee Schedules" from your charge
credit descriptions.
Payroll Enhancements
New W-2 and W-3 enhancements have been
added for various withholding options and alignment
adjustments.
General Ledger Enhancements
Changes were made to the Multisite and
Corporate Multisite versions of General Ledger to
automatically re-close months when running balance
statements or income statements. This simplifies the
reporting process when Accounts Receivable data is being
modified at various site locations but the rest of the
accounting is being done at the corporate office.
10/04/02
General Enhancements
New routines to test the security settings
under XP and Windows 2000 have been added to ensure that
Office
Center users have been granted the
appropriate level of data access to the directories
associated with
Office
Center.
General Ledger Enhancements
An additional, more standard "balance
sheet" was added to General Ledger that does not report
income or expense accounts, but totals the difference
between these two categories as profit or loss. New fiscal
year routines were added to allow for non calendar "months"
in General Ledger.
06/05/02
General Enhancements
Additional enhancements to checkbook
reconciliation were added to separate NSF checks as a
separate line item in the report. New "Registration
Billing" routines were added to Account Receivable
under the "Billing" menu item. This allows users of
program billing features to post different registration fees
to families based on the number of children in the family.
The selection screen will also allow you to pick and choose
which families to apply the registration fees too.
Cash drawer setup options were added
separate from the timeclock settings to allow for
simultaneous use of timeclock and a cash drawer. You
can set the serial port setting of the cash drawer now under
Program Options ->Report Options in the Receivables module.
The corporate multisite module can also be
forced to total the number of children in each site even if
you are not using the communications options of the
Corporate Package. You can set up a scheduled event to
total all the sites by setting up a shortcut to office
center that adds the word "total" to the target of the
Office
Center shortcut. For
example, you can cut and paste the shortcut you use to run
Office
Center
on your desktop and rename it "Totals". Then change
the target under the properties option and add " total"
after the ocw.exe in the target. I.E. the target
should now read "c:\oc\ocw.exe total" (Don't forget the
space between the .exe and the word "total". This will
force Office
Center to total data for
each site, even if you aren't using the communication
options to transfer data to and from a remote location.
You can then put this icon in the scheduler and have it run
each night at say 2:00AM when nobody is using the computer.
05/23/02
General Enhancements
The primary focus of this update is to
introduce checkbook reconciliation features into the general
ledger program and to optimize
Office
Center's memory usage for
Windows XP and Windows 2000 platforms. If you were
experiencing occasional "low memory" errors under Windows
XP, Windows 2000 or Windows NT, this update should correct
this problem without the need to "tweak" or change any of
the default operating system settings, and performs more
reliably under various networking configurations and
security settings. Please note that if you had
previously set
Office
Center
to run in a separate memory space or a compatibility mode,
these options should probably be unselected now after
installing this update. Be sure you have downloaded
and installed all critical and recommended patches for
Windows 2000 from Microsoft as well. The program
should also perform a little faster under all windows
platforms. We have also configured the Timeclock
program for the newer and faster microprocessors when using
the smart keypad option and optimized it for XP/W2K/NT.
Receivables
We have improved our advanced program
billing features and adjustment methods for handling more
complex billing billing scenarios involving timeclock
adjustments with prebilling requirements. This allows
us to combine MULTIPLE prebilling items and MULTIPLE
timeclock adjustment methods and associate all these billing
methodologies with a single program. These
enhancements also work with future schedules enabling you to
schedule changes to a child's billing in advance simply by
setting a new program on the future schedule tab and picking
the day you wish the child to change billing methods (for
instance their birthday). If you believe these new
billing methods would be useful to you, please contact us
for further details. User defined reports now allow
you to print the full list of source names rather than the
letter designations.
Accounts Payable
This update now includes the ability to
print statements for vendors in accounts payable. Just
press the statement button on the vendor ledger card and
select the date range you are interested in.
Payroll
This update includes the new W-2 and W-3
changes implemented in the 2001 tax forms. There are
new tax tables for a number of states you should also
download and install from our website. Tax table
updates are not including in this update.
General Ledger
New checkbook reconciliation features are
included in this update. In the general ledger module,
you will now see a new icon on the toolbar that looks like a
check with a pencil. Press this icon to select the
checkbook reconciliation features. You will then be
prompted to select which bank account you would like to
reconcile, a date range you are interested in, and whether
you would like to total the Accounts Receivables deposits by
post date (default setting) or by deposit date. If you
are not using the current deposit report in Receivables, do
not check the box to total by deposit date. You may
double click on individual check items that are listed to
unselect and reselect items to be included in the account
totals. Office Center will also allow you to plug in
your bank statement balance and will display any discrepancy
between the two totals automatically. You can now
print this report based on the checks that have actually
cleared your bank account.
Time clock
We've also optimized the memory usage of
our Timeclock program for Windows XP and Windows 2000 as
well. The group Check In and Check Out features have
been optimized for speed on the newer operating systems and
should complete much more quickly under the XP/W2K/NT
platforms than previous versions. If you run both the
Timeclock program and the main
Office Center
program on a single computer using the timeclock companion
card or the smart keypad option, you should see greater
overall reliability under Windows 2000K and Windows XP.
We have also upgraded timeclock to work with the faster
microprocessors when utilizing the smart keypad options and
leaving messages to parents.
Emerging Technologies
(800) 729-4445
PO Box 1539 Mt. Shasta, CA 96067
Serving the child care profession since 1993
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